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FOLA Onboard & Offboarding: UX Writers #1418

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itserindean opened this issue Nov 3, 2022 · 11 comments
Open
4 tasks

FOLA Onboard & Offboarding: UX Writers #1418

itserindean opened this issue Nov 3, 2022 · 11 comments
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@farahrobleh @Shienny1
Labels
Feature: Onboarding Issues that support volunteer onboarding Missing: Size The effort estimate for this issue is missing Role: Product Management
Milestone
05. Team Workflow

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@itserindean
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itserindean commented Nov 3, 2022 •
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Overview

This is a checklist of items to do when a writer onboards and offboards so that the process can be consistent and fast.

We'll use the comments field in this issue as a shared checklist for our onboarding tasks.

Changelog

Created: 2022-11-2-22

Action Items

  • Check to see if the org template for this process has new steps in it, and if it does, update this issue and its template with content and add the last date you updated the template below
  • Copy template to comment below
  • Add name of person
  • Check off as done
#### Onboard    FULL_NAME  DATE_WITH_YEAR
- [ ] Pre onboarding checklist
  - [ ] send link to [roster form ](https://docs.google.com/forms/d/e/1FAIpQLSexCgc6jWTKFU78HVVLdwoboXS0OpkrX7_n6jMhRGTZBfzbXQ/viewform?usp=sf_link)
 

**New member, do these and check off as you complete them:**
- [ ] Join Slack channels
  - [ ] ```#fola```
  - [ ] ```#fola-writers```
  - [ ] ```#fola-design```
  - [ ] ```#fola-research```
  - [ ] Note that our Slack only keeps chat history for two weeks!  Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
- [ ] Access [Figma Team file](https://www.figma.com/team_invite/redeem/VntY2vYvcg5jHhRouZjOf9)
- [ ] Read [Food Oasis Wiki](https://github.com/hackforla/food-oasis/wiki)
- [ ](Optional) Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site.
 ] Check[GitHub Kanban board.](https://github.com/hackforla/food-oasis/projects/8)
https://github.com/hackforla/food-oasis/projects/8
- [ ] Visit the [Resources column](https://github.com/hackforla/food-oasis/projects/8#column-8946444) Check out cards: 
  - [ ] Functional Figma files (which is where designers do our designs)
  - [ ] Design Assets
  - [ ] User Research 
- [ ] Bookmark https://www.foodoasis.la/  (This is the live main site)
- [ ] Bookmark https://devla.foodoasis.net/  (This is our development / testing site)
- [ ] Bookmark [GitHub Kanban board.](https://github.com/hackforla/food-oasis/projects/8)
- [ ] Bookmark [dummy user logins](https://docs.google.com/spreadsheets/d/1uBPn2zuPmWMB97ByQut6Z1ecfIYchRwZ7RT2P9YHrr4/edit#gid=0) (to access database administrator and volunteer screens)

**FOLA onboarding team**
- [ ] Add to Slack channels
  - [ ] ```#fola-leads-pms-writers```
- [ ] GitHub
     - [ ] Add to appropriate team ('read')
     - [ ] Add to appropriate team ('write')
- [ ] Miro
  - [ ] Send invite
- [ ] Figma
  - [ ] Send invite main
  - [ ] Send invite research
- [ ] Google Drive
   - [ ] Add to shared HFLA drive as Contributor
- [ ] Add to Google calendar invites
   - [ ] [Thursday at 7pm PT - Designers team meeting]
   - [ ] [Wed at 4am PT - Content team meeting]
   - [ ] [First Thursday of the month at 6pm PT - All  Team meeting]
   - [ ] [Tuesday 6:30pm PT - Researchers team meeting
- [ ] Message on slack and point them to this issue so they can check off their todo items


### Offboard FULL_NAME  DATE_WITH_YEAR

- [ ] Remove from Google calendar invites
   - [ ] [Thursday at 6pm PT - All-team meeting]
- [ ] Google Drive
   - [ ] Change access to Read-only
- [ ] Roster
  - [ ] Update 'active' column
- [ ] GitHub
     - [ ] Remove from team

Resources/Instructions

org template updated 2022-02-23
Changelog
@itserindean itserindean added Feature: Onboarding Issues that support volunteer onboarding Feature: Administrative labels Nov 3, 2022
@itserindean
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itserindean commented Nov 3, 2022 •
edited by SamHyler
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Onboard Samantha Hyler (Did most of onboarding 10/7 but didn't save this new issue at the time. catching up on record keeping on 11/2/22)

FOLA onboarding team

  • GitHub
    • Add to appropriate team ('read')
    • Add to appropriate team ('write')
  • Figma
    • Send invite main
    • Send invite research
  • Google Drive
    • Add to shared HFLA drive as Contributor
  • Add to Google calendar invites
    • [First Thursday of the month at 6pm PT - All Team meeting]
  • Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

@itserindean itserindean assigned itserindean and unassigned yiminng Nov 8, 2022
@itserindean
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itserindean commented Nov 8, 2022 •
edited by ShruthiVen28
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Onboard Shruthi Venkatesh 11.8

FOLA onboarding team

  • GitHub
    • Add to appropriate team ('read')
    • Add to appropriate team ('write')
  • Figma
    • Send invite main
    • Send invite research
  • Google Drive
    • Add to shared HFLA drive as Contributor
  • Add to Google calendar invites
    • [Thursday at 7pm PT - Designers team meeting]
    • [First Thursday of the month at 6pm PT - All Team meeting]
    • [Tuesday 6:30pm PT - Researchers team meeting
  • Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

@itserindean
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itserindean commented Nov 8, 2022 •
edited by bduhe
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FOLA onboarding team Bailey Duhé 11/8

  • GitHub
    • Add to appropriate team ('read')
    • Add to appropriate team ('write')
  • Figma
    • Send invite main
    • Send invite research
  • Google Drive
    • Add to shared HFLA drive as Contributor
  • Add to Google calendar invites
    • [Thursday at 7pm PT - Designers team meeting]
    • [First Thursday of the month at 6pm PT - All Team meeting]
    • [Tuesday 6:30pm PT - Researchers team meeting
  • Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

@itserindean
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itserindean commented Feb 3, 2023 •
edited by ninaconrad
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Onboard Nina Conrad 2-3-23

FOLA onboarding team

  • GitHub
    • Add to appropriate team ('read')
    • Add to appropriate team ('write')
  • Figma
    • Send invite main
    • Send invite research
  • Google Drive
    • Add to shared HFLA drive as Contributor
  • Add to Google calendar invites
    • [Thursday at 7pm PT - Designers team meeting]
    • [Thursday at 10am PT - Content team meeting]
    • [First Thursday of the month at 6pm PT - All Team meeting]
    • [Tuesday 6:30pm PT - Researchers team meeting
  • Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

  • Join Slack channels
    • #fola
    • #fola-writers
    • #fola-design
    • #fola-research
    • Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
  • Access Figma Team file
  • Read Food Oasis Wiki
  • (Optional) Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site.
  • CheckGitHub Kanban board.
    https://github.com/hackforla/food-oasis/projects/8
  • Visit the Resources column Check out cards:
    • Functional Figma files (which is where designers do our designs)
    • Design Assets
    • User Research
  • Bookmark https://www.foodoasis.la/ (This is the live main site)
  • Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
  • Bookmark GitHub Kanban board.
  • Bookmark dummy user logins (to access database administrator and volunteer screens)

@itserindean
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itserindean commented Apr 7, 2023 •
edited by audrey-ma
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Onboard Audrey Ma 4/7/23

New member, do these and check off as you complete them:

  • Join Slack channels
    • #fola
    • #fola-writers
    • #fola-design
    • #fola-research
    • Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
  • Access Figma Team file
  • Read Food Oasis Wiki
  • Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site.
    ] CheckGitHub Kanban board.
    https://github.com/hackforla/food-oasis/projects/8
  • Visit the Resources column Check out cards:
    • Functional Figma files (which is where designers do our designs)
    • Design Assets
    • User Research
  • Bookmark https://www.foodoasis.la/ (This is the live main site)
  • Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
  • Bookmark GitHub Kanban board.
  • Bookmark dummy user logins (to access database administrator and volunteer screens)

FOLA onboarding team

  • Add to Slack channels
    • #fola-leads-pms-writers
  • GitHub
    • Add to appropriate team ('read')
    • Add to appropriate team ('write')
  • Miro
    • Send invite
  • Figma
    • Send invite main
    • Send invite research
  • Google Drive
    • Add to shared HFLA drive as Contributor
  • Add to Google calendar invites
    • [Thursday at 7pm PT - Designers team meeting]
    • [Thursday at 10am PT - Content team meeting]
    • [First Thursday of the month at 6pm PT - All Team meeting]
    • [Tuesday 6:30pm PT - Researchers team meeting
  • Message on slack and point them to this issue so they can check off their todo items

@itserindean
Copy link
Member Author

itserindean commented May 16, 2023 •
edited
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Onboard Julie Christen 5-16-23

New member, do these and check off as you complete them:

  • Join Slack channels
    • #fola
    • #fola-writers
    • #fola-design
    • #fola-research
    • Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
  • Access Figma Team file
  • Read Food Oasis Wiki
  • Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site.
    ] CheckGitHub Kanban board.
    https://github.com/hackforla/food-oasis/projects/8
  • Visit the Resources column Check out cards:
    • Functional Figma files (which is where designers do our designs)
    • Design Assets
    • User Research
  • Bookmark https://www.foodoasis.la/ (This is the live main site)
  • Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
  • Bookmark GitHub Kanban board.
  • Bookmark dummy user logins (to access database administrator and volunteer screens)

FOLA onboarding team

  • Add to Slack channels
    • #fola-leads-pms-writers
  • GitHub
    • Add to appropriate team ('read')
    • Add to appropriate team ('write')
  • Miro
    • Send invite
  • Figma
    • Send invite main
    • Send invite research
  • Google Drive
    • Add to shared HFLA drive as Contributor
  • Add to Google calendar invites
    • [Thursday at 7pm PT - Designers team meeting]
    • [Wed at 4am PT - Content team meeting]
    • [First Thursday of the month at 6pm PT - All Team meeting]
    • [Tuesday 6:30pm PT - Researchers team meeting
  • Message on slack and point them to this issue so they can check off their todo items

@itserindean
Copy link
Member Author

itserindean commented May 16, 2023 •
edited
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Offboard Nina Conrad 5/16/23

  • Remove from Google calendar invites
    • [Thursday at 6pm PT - All-team meeting]
  • Google Drive
    • Change access to Read-only
  • Roster
    • Update 'active' column
  • GitHub
    • Remove from team

@itserindean
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Member Author

itserindean commented Jun 20, 2023 •
edited
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Offboard Sam Hyler 6/20/23

  • Remove from Google calendar invites
    • [Thursday at 6pm PT - All-team meeting]
  • Google Drive
    • Change access to Read-only
  • Roster
    • Update 'active' column
  • GitHub
    • Remove from team

@itserindean
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Member Author

itserindean commented Jul 31, 2023 •
edited
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Offboard Audrey Ma 7/31/23

  • Remove from Google calendar invites
    • [Thursday at 6pm PT - All-team meeting]
  • Google Drive
    • Change access to Read-only
  • Roster
    • Update 'active' column
  • GitHub
    • Remove from team

@fancyham
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fancyham commented Oct 13, 2023 •
edited by itserindean
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Offboard Bailey Duhé 2023-10-05

  • Remove from Google calendar invites
    • [Thursday at 6pm PT - All-team meeting]
  • Google Drive
    • Change access to Read-only
  • Roster
    • Update 'active' column
  • GitHub
    • Remove from team

@itserindean
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Member Author

itserindean commented Nov 10, 2023 •
edited
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Offboard Julie Christen 11/9/23

  • Remove from Google calendar invites
    • [Thursday at 6pm PT - All-team meeting]
  • Google Drive
    • Change access to Read-only
  • Roster
    • Update 'active' column
  • GitHub
    • Remove from team

@sumit-sharma92 sumit-sharma92 added Missing: Role The role is missing from this issue Missing: Size The effort estimate for this issue is missing Missing: Milestone This issue is not part of any milestone labels Sep 26, 2024
@farahrobleh farahrobleh added this to the 05. Team Workflow milestone Nov 7, 2024
@MuthamilselvanG MuthamilselvanG removed the Missing: Milestone This issue is not part of any milestone label Nov 7, 2024
@farahrobleh farahrobleh added Role: Product Management and removed Missing: Role The role is missing from this issue labels Nov 14, 2024
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@farahrobleh farahrobleh

@Shienny1 Shienny1

Labels
Feature: Onboarding Issues that support volunteer onboarding Missing: Size The effort estimate for this issue is missing Role: Product Management
Projects
P: FOLA: Project Board
Status: New Issue Approval
Milestone
05. Team Workflow
Development

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8 participants
@fancyham @sumit-sharma92 @ExperimentsInHonesty @farahrobleh @itserindean @yiminng @MuthamilselvanG @Shienny1